Essential IT Tools for Small Businesses

Small businesses are constantly finding new and innovative ways to increase their bottom line.

By integrating cloud, social and mobile platforms, they become knowledgeable about the increased cost-savings and efficiency of these technologies, but it doesn’t make them IT experts.

There are very few small businesses that can afford to employ a full-time IT administrator and fewer still can afford to suffer extended IT disruptions or outages. Many are therefore turning to Managed IT Service Providers to supervise daily network requirements which includes data security, threat detection, backups and storage.

Because managed service providers monitor network operations remotely, they can resolve performance or other problems before any negative impact on business operations occurs. All services also run after-hours, thereby minimizing downtime and not affecting productivity of employees.

By letting someone else worry about technical support and security, the small business owner can focus on the bottom line.

The added good news is that continuous innovation around cloud-based software solutions and increased competition for market share, have made sophisticated technological tools available and affordable to smaller businesses.

What are the essential IT tools that should be in place?


Nothing throws off operations as quickly or drastically as downtime from unscheduled updates and IT glitches. That’s why diligent, regular, preventative maintenance is crucial to the success and efficiency of a small business. Automatically maintaining the health and performance of your computers – ensuring applications are up to date, checking security, running scans for malware – will prevent a crisis, keep staff productive and the focus on business growth.


Managing security for any size business is a difficult job and small business operators must not think they’re too small to be in harm’s way of security threats. Some statistics suggest that more than 70% of cybercriminals target companies with 100 or fewer employees. Your trusted a IT Managed Service Provider will assess the risks and provide Critical Security Updates, Anti-Ransomware Protection and the latest email threat protection to protect your data and software.

Backup and Disaster Recovery

Aside from natural disasters and cyber-attacks, the reality is that your own staff can be responsible for the biggest data losses. Mistakes happen and a single poor choice can end up compromising data. Can you recover your data if someone accidentally presses delete?

That’s why it’s so important for small businesses to invest in backup solutions.

It is easier to be prepared than to rebuild – partner with an IT Managed Service Provider who can back up all vital data offsite and have a solid disaster recovery plan in place to ensure that no downtime compromises your business.

Mobility Management & Security

As a small business, the Bring Your Own Device (BYOD) trend can be a blessing in terms of capital outlay, but there are risks. In general, your staff will be unaware that they could possibly be providing criminals unfettered access to your business data and therefore you need preventative mobile security which should include:

  • Segregation of mobile devices to protect the network
  • Management software to detect compromised devices
  • Restrictive access to data via mobile devices
  • Blocking file transfers to mobile devices
  • Encryption of emails and files rendering them useless, should they be stolen

Don’t wait “until it breaks” before taking action. Considering the wasted hours and income potential, safeguarding your small business with preventative IT solutions should be a no-brainer.

Contact us for affordable and sophisticated solutions tailored for your small business needs.